APA FORMATTING GUIDE
Material in the social and behavioral sciences is typically written in APA Style, the format established by the American Psychological Association. The rules and guidelines of the style are outlined in The Publication Manual of the American Psychological Association. According to APA formatting, a paper should include four sections: title page, abstract, main body, and references. The manual provides style guidelines for each.
- Papers should be printed in black ink on standard, white 8.5x11-inch paper
- Text should be double spaced, size 10-12 point, and typed in a clear font, such as Times New Roman. There should be 1-inch margins on all sides.
- Create a header at the upper right-hand side of every page, composed of the first few words of the title, five spaces, and the page number.;
Title Page Guidelines
- The title page should include the page header.
- The first line of the title page should be left-aligned, not centered, and begin with the words “Running Head,” followed by a colon and an abbreviated version of your title using 50 characters or less in all capital letters.
- Centered,in the upper half of the page, list your full title, name, and affiliation (for example, University of Michigan).
- Any endnotes should be located on a separate page, before your Works Cited page.
- The abstract page should include the page header.
- The first line should just say the word “Abstract,” centered.
- Your abstract should begin on the following line, without indentation, double spaced, and should consist of one paragraph of fewer than 120 words.
- Author, A. A. (Year of publication). Title of work: Capital letter also for subtitle. Location: Publisher.
- Cohen, R. C., & Meyers, R. R. (1991). APA guide for preparing manuscripts for journal articles. San Francisco: Modern Language Association.
Chapter from a Bookr
- Author, A. A., & Author, B. B. (Year of publication). Title of chapter. In A. Editor & B. Editor (Eds.), Title of book (pages of chapter). Location: Publisher.
- Author, A. (Year). Title [computer software]. City: Publisher.
- Baker, E. (2004). RetroActive [computer software]. Cincinnati: Jennings.
- Jones, B., Tesar, B., & Luckow, K. (2007). IG: Intl Games Software (Version 2.1) [Software]. Available from http://www.intlgames.com
- Brown, A. M., Smith, A. L., & Yen, D. P. (2001). The Centrist Study. Journal of European Studies, 8(3). Retrieved February 20, 2001, from EURO ARTICLES database.
- Goldstein, Y. (2003). Essays in Faith Based Studies (Doctoral dissertation, Harvard College, 2004). Dissertation Abstracts International, 62, 7741F.
- Henry, F. G. (1990). Space. In The new encyclopedia Britannica (Vol. 26, pp. 306-508). Chicago: Encyclopedia Britannica.
- Producer, P. P. (Producer), & Director, D.D. (Director). (Date of publication). Title of motion picture [Motion picture]. Country of origin: Studio or distributor.Journal
- Wong, I. (1998). Mischa Mischa. The New Criterion, 15(30), 5-13.
- Henry, G. (2004, September). Ripples versus waves [Letter to the editor]. Scientific American, 287(2), 12.
- Author, A. A. (Year, Month Day). Article Title. Publication Title, Volume number, page range.
- Jones, W. A., III. (1994, April 12). Happy Living. Time, 135, 28-31.
- Author, A. (Year, Month Day). Title of Article. Title of Publication, p. 1A.
- Author, A. (Year, Month Day). Title of Article. Title of Publication, pp. 1A, 2A.
- Author, A. A., & Author, B. B. (Date of publication). Title of article. Title of Online Periodical, volume number(issue number if available).Retrieved month day, year, (if necessary) from http://www.someaddress.com/full/url/
- Cohen, M. (2008). Why We Should Run. A List Apart: For People Who Exercise, 129. Retrieved June 2, 2000, from http://www.healthyliving.com
- American Psychiatric Association. (1999). Practice guidelines for the treatment of patients with depression (1st ed.). Washington, D.C.: Author.
- Producer, P. P. (Producer). (Date of broadcast or copyright). Title of broadcast [ Television broadcast or Television series ]. City of origin: Studio or distributor.
- “Name of Episode.” Name of Series. Network. Station, City. Date of Broadcast.
- Review Author. "Title of Review (if there is one)." Rev. of Performance Title, by Author/Director/Artist. Title of Periodical day month year: page.
- Truman, Mark. "France: Where Art Thou?" Rev. of Majestic City, dir. Michael Roth and Benjamin Schwartz. San Francisco Chronicle 21 April 2006 late ed.: E1.
- Author’s name (if available). Name of Site. Date of Posting/Revision. Name of institution/organization affiliated with the site (sometimes found in copyright statements). Date you accessed the site
- Benson, David. Ankle Replacement Prosthetics. 16 Nov. 2007. University of Maryland. 6 Feb. 2008 <http://www.anklereplacement.com>.
by Jeff Hume-Pratuch
Did you know that there’s no such thing as a bibliography in APA Style? It’s a fact! APA Style uses text citations and a reference list, rather than footnotes and a bibliography, to document sources.
A reference list and a bibliography look a lot alike: They’re both composed of entries arranged alphabetically by author, for example, and they include the same basic information. The difference lies not so much in how they look as in what they contain.
A bibliography usually contains all the works cited in a paper, but it may also include other works that the author consulted, even if they are not mentioned in the text. Some bibliographies contain only the sources that the author feels are most significant or useful to readers.
In APA Style, however, each reference cited in text must appear in the reference list, and each entry in the reference list must be cited in text. If you cite only three sources in your paper, your reference list will be very short—even if you had to read 50 sources to find those three gems! (Hopefully, that hard work will pay off on your next assignment.)
The APA Style Experts are often asked to provide the “official APA-approved format” for annotated bibliographies (i.e., bibliographies that contain the author’s comments on each source). As you may have guessed, there isn’t one; APA Style doesn’t use bibliographies of any sort. In addition, though, the reference list in APA Style contains only the information that is necessary to help the reader uniquely identify and access each source. That’s why there is no format for an annotated bibliography in the Publication Manual.